Subject Areas

This guide explains how to manage Subject Areas and Subjects in the platform. It covers where Subject Areas are located, who can access them, how roles and permissions work, how to create and manage Subject Areas and Subjects, and how to link Subjects to Courses. It also explains teacher assignment, file management, and how subjects appear to students inside a course.

CAUTION

Pre-requisites are needed:

The user must be a Teacher or part of an Organization to access Subject Areas.

The user must have the appropriate role (Owner, Curator, or Editor) to create or edit Subject Areas and Subjects.

Access Subject Areas

Open Subject Areas

Go to Settings → Education → Subject Areas.

The Subject Areas library will load successfully.

Visibility Rules

Internal members (IAM) see Subject Areas inside the organization workspace.

External invitees see only shared Subject Areas under the Shared Area in their profile.

Roles and Permissions Overview

Role Definitions

Owner – The organization (or the freelance teacher) that owns the Subject Area.

Curator – Same as Supervisor in the Space domain. Role inherited from the organization admin.

Editor – Same as Coordinator in the Space domain. Can create and manage subjects and content.

Viewer – Same as Member in the Space domain. Read-only access to the library.

Create a Subject Area

Start Creation

Navigate to Settings → Education → Subject Areas.

Click Create Subject Area.

Configure Settings

Enter Title.

Select Icon.

Choose Color.

Save the Subject Area.

Structure Created

A Subject Area is created with:

Settings

Subjects

Members

Create Subjects Inside a Subject Area

Add a New Subject

Open a Subject Area.

Click Create Subject.

Enter:

Name

Icon

Color

Save the Subject.

Optional Configuration

Add Study Levels (optional).

Add Files.

Assign Teachers to the subject.

Invite Members and Assign Roles

Invite Members

Open the Members tab inside the Subject Area.

Invite users from the list or by share link.

Assign Roles

Assign one of the following roles:

Owner

Curator

Editor

Viewer

Teacher Assignment Rules

Assign Teachers to Subjects

Teachers can be assigned from:

Existing Subject Area members

Invitation link

Automatic Role on Invitation

Users invited via link become:

Viewer of the Subject Area

Teacher of the Subject

Default Teacher Logic

Freelance context: The creator of the subject is automatically assigned as the teacher.

Organizational context: No automatic teacher assignment. Teachers must be assigned manually by Owner, Curator, or Editor.

Add Subjects to a Course (From Course Builder)

Open Subject Panel

Open the Course Builder.

Open the Subjects panel.

Available Actions

Select Add Subject from Subject Areas.

Or select Create New Subject.

Create a New Subject from a Course

Step 1 – Select Subject Area

Choose a Subject Area owned by the course owner.

Subject Areas not owned by the course owner are not available.

Step 2 – Define Subject Details

Enter Subject Name.

Select Icon.

Choose Color.

Step 3 – Define Study Levels (Optional)

Create one or more Study Levels if required.

Step 4 – Select Level to Link (Optional)

Select one Study Level to link to the course.

Multi-selection is not allowed.

If no level is selected, the subject is linked without a specific level.

Step 5 – Assign Teachers

Select teachers from the Subject Area.

If teachers are not members of the course, the system will prompt to invite them.

Add Existing Subjects from Subject Areas to a Course

Add Existing Subject

Click Add from Subject Areas.

Select from:

Subject Areas owned by the course owner

Subject Areas shared with the course owner

Study Level Selection

If the subject contains Study Levels:

Optionally select one Study Level.

Teacher Check

If the subject includes teachers that are not members of the course, the system prompts for invitation.

Access Rules for Linking Subjects

Availability Rules

Courses can link subjects only from Subject Areas where the course owner has access.

Restrictions

Subject Areas owned by invited members cannot be linked to another user’s course.

Users cannot add subjects from Subject Areas they do not own or that are not shared with them.

Subject Files and Books (Course Integration)

Adding Files and Books

When files or books are added from inside a course, they are:

Stored in the subject’s global metadata

Available across all courses using that subject

Visibility in Course UI

Clicking the subject name inside the course shows:

Attached Files

Linked Books (when available)

Subject-level resources

Assigned teachers

Student View of Subjects (Info Panel)

Subject Area Section

Inside the Info Panel, a Subject Area section is displayed.

Visible to Students

Subjects used in the course

Subject Name, Icon, Color

Linked Study Levels (if any)

Attached Files

Linked Books (when available)

NOTE

Changes made to Subjects, Files, or Study Levels are reflected globally wherever the Subject is used.

Pre-requisites are needed:#

Access Subject Areas#

Roles and Permissions Overview#

Create a Subject Area#

Create Subjects Inside a Subject Area#

Invite Members and Assign Roles#

Teacher Assignment Rules#

Add Subjects to a Course (From Course Builder)#

Create a New Subject from a Course#

Add Existing Subjects from Subject Areas to a Course#

Access Rules for Linking Subjects#

Subject Files and Books (Course Integration)#

Student View of Subjects (Info Panel)#

Pre-requisites are needed:

Access Subject Areas

Roles and Permissions Overview

Create a Subject Area

Create Subjects Inside a Subject Area

Invite Members and Assign Roles

Teacher Assignment Rules

Add Subjects to a Course (From Course Builder)

Create a New Subject from a Course

Add Existing Subjects from Subject Areas to a Course

Access Rules for Linking Subjects

Subject Files and Books (Course Integration)

Student View of Subjects (Info Panel)